Your leads.
Your CRM.
Done right.
I help founders and growing teams keep their lead pipelines clean, their CRM in order, and their daily operations moving — without the back-and-forth.
I fix the gaps that slow you down.
Every founder hits the same walls. Here's where I come in.
Services I offer as your VA
Six things I do well — so you can hand them off and stop thinking about them.
Lead Generation
High-quality leads built to your niche and targeting rules. Every record includes name, role, email pattern, LinkedIn, website, and notes.
Starting at $8/hrCRM Management
Close CRM, HubSpot, GoHighLevel, and Google Sheets. Deduping, tagging, pipeline updates, notes, tasks, and clean reporting.
Starting at $8/hrData Entry & Spreadsheets
Fast, accurate data entry. Formatting, cleanup, validation, and tracking sheets — built on experience from Accenture and Pinnacle Logistics.
Starting at $8/hrExecutive & Admin Support
Inbox management, scheduling, file organization, SOP follow-through, and recurring task execution. I keep the engine running.
Starting at $8/hrHealthcare Admin Support
EHR updates, patient record verification, and HIPAA-aware compliance admin work. Experience with Arizona Natural Health Center using MPN.
Starting at $8/hrCompetitor Research
Industry trend analysis, competitor research, and market intel — pulled together into clear, useful reports you can act on.
Starting at $8/hrWhich package fits your needs?
All packages are weekly retainers. No long-term lock-in, no hidden fees.
For founders who need reliable help without full-time commitment.
$400/month
10 hours/week
Lead generation & research
Data entry & spreadsheets
Basic admin support
Daily progress updates
US time zone availability
Popular
For businesses that need steady, hands-on help week after week.
$600/month
20 hours/week
Everything in Base Ops
CRM management & cleanup
Email & LinkedIn outreach support
Competitor & prospect research
SOP documentation & follow-through
For busy executives and teams who need a lot covered.
$800/month
30 hours/week
Everything in Scale & Automate
Executive & calendar management
Healthcare admin support
Automation support (Make, Zapier)
Priority response & turnaround
Not ready for a retainer? No problem. You can still get expert support at $8–10/hr — perfect for one-time tasks or flexible help as needed. Just reach out and we'll figure it out.
Revenue command center
NOVA CRM
A production lead generation command center for founders, agencies, and VA teams that need visible pipeline accountability.
I designed, built, hardened, and launched NOVA as one place to manage leads, follow-ups, reminders, reports, audit trails, workspaces, and client accountability. Less scattered follow-up. More visible pipeline.
My role
Product strategy · UI/UX direction · Full-stack development · Database design · Production debugging · Launch planning
Stack
NOVA workspace
Command Center
Visibility
One operating view for leads, owners, stages, and next actions.
Follow-up
Reminders and tasks keep outreach from depending on memory.
Accountability
Reports and audit history make VA work easier to verify.
Product surface
Production hardening
Hardened login, workspace recovery, and stale-cookie flows after production launch.
Reduced serverless PostgreSQL pool pressure with safer sequential retry-wrapped queries.
Added degraded-state API fallbacks and error boundaries to avoid blank production screens.
Lead Visibility
Pipeline clarity
Follow-up Discipline
Task follow-through
Proof of Work
Audit accountability
A glimpse of my work
Real work from real clients. Filter by category.
LinkedIn Sales Navigator List
Targeted lead list with name, role, company, email pattern, and LinkedIn URLs — ready for outreach.
Email Campaign
Full B2B outreach campaign — from list build to sequence execution and opportunity tracking.
GHL Pipeline Setup & Cleanup
Full CRM organization including deduplication, pipeline stage setup, tagging, notes, and task assignment.
Multi-Platform Automation
Workflows connecting Facebook/Instagram, Google Drive, Airtable, and HTTP modules — data moves automatically.
Lead & Prospect Tracking Base
Airtable database for tracking leads, statuses, notes, and outreach history — with custom views per team member.
Performance Dashboard & Reports
Sales performance charts, revenue tracking, and business metrics dashboards — clean enough to hand to a client.
B2B Prospect Research
Scraped and verified decision-maker contacts across target industries using Apollo.io and ZoomInfo.
HubSpot Database Cleanup
Deduped and re-tagged contacts across a HubSpot instance — restored pipeline clarity and accurate stage tracking.
Real work. Real results.
Drag to explore.
What clients say
Real feedback from founders and teams I've worked with directly.
Thank you for keeping an eye on things and taking good care of them while I was gone. Your efforts are much appreciated.
I am seeing 20+ per week accepting the invites, so it seems like a pretty good success rate to me.
Aaron has been a great help, very reliable , and I really appreciate the updates he provides. His work has been amazing, and he always makes things easy for me to review and manage. I’m happy to trust him with additional work because I know he delivers quality results.
Thank you for keeping an eye on things and taking good care of them while I was gone. Your efforts are much appreciated.
I am seeing 20+ per week accepting the invites, so it seems like a pretty good success rate to me.
Aaron has been a great help, very reliable , and I really appreciate the updates he provides. His work has been amazing, and he always makes things easy for me to review and manage. I’m happy to trust him with additional work because I know he delivers quality results.
I hired Aaron to help with admin tasks and he not only did what I asked very fast but went above and beyond. I would recommend his services to anyone.
I trust and appreciate you. I have been taken advantage of before — that is why I triple check to make sure we are hitting our targets.
I hired Aaron to help with admin tasks and he not only did what I asked very fast but went above and beyond. I would recommend his services to anyone.
I trust and appreciate you. I have been taken advantage of before — that is why I triple check to make sure we are hitting our targets.
Detail-focused.
Process-driven.
Reliable.
I help founders and teams keep their leads clean, their CRM in order, and their daily operations moving without the back-and-forth.
My focus is simple: make sure nothing falls through the cracks. Clean lead data, organized CRMs, admin that actually gets done.
- 5+ years in VA, data entry, and lead generation
- Strong focus on data accuracy and repeatable workflows
- Experience with online coaches, real estate, and healthcare
- Healthcare admin with EHR systems and HIPAA awareness
- Lead research via LinkedIn Sales Navigator and ZoomInfo
- Automation experience with Make.com and Zapier
- Available nights and US time zones
High-volume data processing with strict accuracy requirements in a corporate operations environment.
EHR updates, patient record management, compliance-focused admin using MPN and Mailchimp email support.
LinkedIn outreach campaigns hitting 20+ accepted invites per week with steady pipeline results.
Help Center
Clarity over complexity.
Everything you need to know about partnering with me to scale your operations.
Ready to get your operations under control?
Book a free 20-minute discovery call. We'll talk through where you're stuck and figure out if I'm the right fit.